For UK social housing landlords
Prove the homes are safe, not just that the checks were booked.
CertsVault is the system of record for property certification, compliance and building safety evidence — built so a compliance manager can answer the question that actually matters to a board or a regulator: can I trust this number?
Capture without retyping
A certificate arrives as a PDF or a scan. CertsVault reads it and drafts the fields — the discipline, the dates, the outcome, and each safety device the document certifies.
A person confirms every safety-critical field
Expiry date and pass/fail are never recorded from an extraction alone. They are set apart on screen, editable, and checked against the document before anything reaches the register.
Records that hold up to scrutiny
Confirmed certificates are append-only. Corrections are superseding records with a stated reason, never edits — so the register can always show what was known, and when.
A failure raises the work it implies
A failed certificate creates a remedial action linked back to the certificate that raised it, and the property is not reported compliant while it stands.
What is live today
Gas safety, electrical (EICR), energy performance (EPC), water/legionella, lifts (LOLER), fire and asbestos are wired end to end: capture, extraction, human confirmation, the register, and the property compliance view. An EICR carries its own vocabulary — satisfactory or unsatisfactory, with observations coded C1, C2, C3 and FI — and a satisfactory report cannot be filed while an unremedied C1 or C2 stands against it. A fire risk assessment or asbestos report certifies no pass or fail, so it is recorded with the review date the document itself states; where it states none, the register says the record’s validity is unknown rather than calling it compliant. Fire is recorded per building: the assessment, plus the servicing of extinguishers, emergency lighting and automatic opening vents, so a lapsed service cannot hide behind a current assessment. Smoke detectors and the assessment’s own findings are not yet tracked, and asbestos is recorded as one survey per building, not yet broken down into individual materials. Damp and mould is modelled and appears on the compliance view as not yet tracked rather than showing a status it has not earned.